Library settings
You can set up a job library you have added to smartLibrary.
Before you start, first, ensure that you have selected the library you need in the Job Library drop-down list. Once you are done, click Library settings on the command bar, and then click the command you need in the context menu that appears.
The HRForecast library is default. You can neither manage nor delete it.
Manage seniorities
To manage seniorities, follow the steps listed below:
1. On the command bar, click Library settings, and then click Manage seniorities.
2. On the Manage seniorities pane, first, select a language you want to use for adding/editing seniorities in the Languages drop-down list.
3. To add a seniority, click the plus sign icon or + Add seniority.
By clicking either + Add seniority or the plus sign icon, a seniority record with fields to be filled in with values shows in the list.
Once you are done defining seniority name and description, click the confirm icon. As a result, the seniority record is added to the list.
Remember to add a seniority translation for every language used in smartApps.
If a seniority translation to any language is missing but present for another one, the latter is displayed no matter what language is set for the smartPeople application.
4. To edit a seniority, point the seniority record, click the three dots icon, and then click Edit in the context menu that appears. In the fields, edit the existing values, and then click the confirm icon.
5. To delete a seniority, click the three dots icon within that seniority record, and then click Delete in the context menu that appears.
6. To change the order of existing seniorities, drag a seniority record to the position you need.
7. Now that you are done with all your changes, click Save.
When setting a job library, you can define languages to which you want to translate job metadata. It is useful to consider here languages which are used in your smartPeople app, so all the necessary translations are to be provided there. For each language, you need later to add a translation of such job metadata as job description, duties, taxonomies, etc.
To manage languages, follow the steps listed below:
1. On the command bar, click Library settings, and then click Manage languages.
2. On the Manage languages pane, you can see a list of active languages.
3. To add a language, click the plus sign icon or + Add language.
In the Add language dialog that appears, select a single language or multiple languages to add to the library by selecting corresponding checkboxes. Once you are done, click Add.
As a result, the list of active languages is updated accordingly.
4. To delete a language, point to that language record, and then click the recycle bin icon.
5. Now that you are done with all your changes, click Save.
All the jobs you delete from the library are stored under Deleted entries. To access the list of deleted jobs, on the command bar of the job library page, click Library settings, and then click Show deleted entries.
All jobs deleted from the library are listed here. You can restore or completely delete them. To this end, use the corresponding buttons on the command bar: Restore or Delete in all apps. The buttons become active, once you select at least one job record. You can apply an action to a single record or multiple records at a time.
Be aware that jobs deleted from all smartApps or replaced with new ones will be permanently deleted after publishing the library. You will not be able to restore them. Whereas jobs deleted from the library but kept in the other smartApps will be still listed after publishing the library so you can restore them at any time.
To edit a job library, follow the steps listed below:
- On the Libraries page, switch to the Jobs tab.
- In the Job Library drop-down list, select the library you want to edit.
- On the command bar, click Library settings, and then click Edit library.
- On the Edit library pane, you can do the following changes:
- Edit the job library name.
- Edit names of the existing taxonomies or add new taxonomies. Once you decide to add a new taxonomy, entries for the new taxonomy are automatically filled in with the ones of the higher taxonomy. You can move the newly added taxonomy between the first and last ones.
- Edit connected skill libraries. Connect one or multiple skill libraries if you did not do it while creating the library. Otherwise, you can add more libraries here to connect as well as remove the ones you have previously connected if they are not needed anymore.
- Edit connected training libraries. Connect one or multiple training libraries if you did not do it while creating the library. Otherwise, you can add more libraries here to connect as well as remove the ones you have previously connected if they are not needed anymore.
- Enable custom job IDs to use your internal IDs if you did not do it while creating the library.
- Now that you are done with all your changes, click Update library.
To delete a job library, follow the steps listed below:
- On the command bar, click Library settings, and then click Delete library.
- In the Delete library dialog that appears, enter a name of the library you are deleting, and then click Delete library.
You can delete only libraries previously created in smartLibrary. It is not possible to delete a standard library.
Next step
Perfect! Now let’s add a job to your library.
