Manage details
To manage job details, follow the steps listed below:
1. In the table of the selected library, point to a job record for which you want to manage details.
2. Click 
Manage details. You can also click the three dots 
icon, and then click Manage details in the context menu that appears.
3. On the Manage details pane that shows, you can see the following tabs: Information, Keywords, Skills, Connected Job, and Trainings. Start filling in fields on the Information tab that opens by default.
First, select a language in which you add a job. In the Language drop-down list, you can select a language among the ones defined in the library settings.
4. Add a job description. You can format a description text to draw the user’s attention to specific parts and emphasize important information for your job.
A job description should be added for each language defined for the job library and in that language.
If a job description is missing in any language, the English version is then shown in grey meaning that you can edit it.
5. To add a duty, click Add duty and enter a text to define a duty.
A duty should be added for each language defined for the job library and in that language.
Once you have added a duty, you can further manage it by clicking the three dots icon within a duty record, and then selecting a command of your choice: edit or delete.
In addition, you can change the order of duty records you have added. To this end, drag a duty record to the required position in the list.
6. Under Details, you can add the following metadata:
-
- Future importance. Taking into consideration work trends and following future workforce forecast, define the future importance for the job you are adding. You can define the job future importance as decreasing, stable or increasing.
- Seniority level. This metadata is defined when managing settings for the job library. To get more information about seniorities, see Manage seniorities in the Job library settings article.
On the Information tab, you can also see the dates when the current job record was created and last edited.
7. On the Keywords tab, add and manage keywords for the current job.
To add a new keyword, enter it in the text box per each available language, and then press ENTER.
Changes you make are saved automatically.
Once you have added a keyword, you can further manage it by clicking the three dots icon within the keyword, and then selecting a command of your choice: edit, delete or Move to other language.
8. On the Skills tab, manage skills for the current job.
If you have connected the current job to the one from the HRForecast library (for more details, see Manage connected jobs below in this article), a list of skills related to the job you are managing is prefilled.
To add a new skill, click Add skill. To get more details about adding skills, see Add skills.
For each skill in the list, you can change a proficiency level, define it as mandatory, or delete it.
Defining a skill as mandatory in the job profile affects the matching results of the job post created based on the current job from smartLibrary. Only candidates that have that particular skill can match the job post.
Changes you make are saved automatically and take effect immediately.
Once you have connected the job from your library to the one from the HRForecast library, you can get skill suggestions every time the HRForecast library is updated based on the job market data.
If skill suggestions based on the market data become available for any job, you can see a blue mark within that job record in the table on the job library page.
To access a list of skill suggestions, click the banner on the Skills tab. As a result, the Market data updates list opens. For each skill, you can see a status:
- New skill
- Proficiency change
- Outdated
To accept a skill update, click the confirm button within that skill record.
To dismiss any update, click the little cross button within that skill record.
With that, you can accept or dismiss all available updates at a time. To this end, click Accept all or Dismiss all respectively. Once you dismiss any update, that skill update is not proposed anymore. You get skill suggestions if new updates become available in the HRForecast library for the job to which you have connected the job from your library.
Once you add a new job to your library, you need to define a job description, duties, skills, and the other details. Of course, you can do it manually. To save your time, there is an option to connect this job to the one from the HRForecast library which already has all these details defined. Being connected to the job from the HRForecast library, your job gets all these details prefilled. Still you can further edit them, if needed.
To manage connected jobs, follow the steps listed below:
1. In the table of the selected job library, point to a job record for which you want to manage connected jobs.
2. Click the three dots icon, and then click Manage connected jobs in the context menu that appears.
In the Connect to job box, you can see a job previously connected to the one you are currently modifying, if any.
3. To add a job or change the previously connected one, click in the Connect to job box, and start searching for a new job using the search box and locating the job you need. You can also drill down the tree structure and select the taxonomy node to see the corresponding jobs.
Select a job to connect from the Recommended job list.
If you have not previously copied skills from the connected job to the one you are currently modifying, you can do it now. To this end, click + Add connected skills.
You can connect several jobs from your job library to the ones from the HRForecast library at a time. To this end, follow the steps listed below:
1. In the table of the selected job library, select job entries you want to connect by selecting a checkbox next to each job entry.
2. On the command bar, click Connect to job.
3. On the page that opens, select a job (Connected job) to which you want to connect a selected job (Selected job).
4. To copy skills from the connected job to the selected one, turn on the toggle.
If a selected job already has any skills, they will be replaced.
You can turn on the Skill suggestions toggle to all the entries. To this end, click the three dots button, and then click Enable for all.
You can turn on or turn off the toggle only after selecting a connected job. Otherwise, the toggle is disabled.
5. Once you are done, click Apply.
You can add trainings to any job from your job library. To this end, follow the steps listed below:
Remember to connect one or multiple training libraries to the job library before adding trainings to the current job.
1. In the table of the selected job library, select a job entry to which you want to add trainings.
2. Click Manage details. You can also click the three dots icon, and then click Manage details in the context menu that appears.
3. In the Manage details pane that shows, switch to the Trainings tab.
4. Click + Add training.
5. In the Add training pane that shows, locate the training you you want to add.
To this end, use the search bar to type a training name and get your search results.
Alternatively, you can look through the list of suggested trainings, if any, to locate the training you want to add.
To pick out the training that meets your requirements most closely or just to make a large number of results easier to work with, select a training library. It is applied both to the search bar and the list of suggested trainings. You can also filter the search results by their rating.
6. To add the training you have located, click the plus icon within its entry. You can add as many trainings as you need.
7. Once you are done, navigate back to the Trainings tab of the job details pane. You can see here all trainings you have added.
To view the training you have added, point to its entry, click the three dots button, and then click Open training.
To delete a training from the list of trainings added to the job, point to its entry, click the three dots button, and then click Remove training. You can also delete a training from the list of suggested trainings in the Add training pane. To this end, click the trash bin icon within the training entry.
Use the Market data tab of the Manage details pane to view job highlights and trends in the job market.
Market data is shown only for those jobs that are connected to the jobs from the HRForecast library (standard jobs). It is available only for the current job profile.
To get more insights of the job, click Open smartData.
To rename a job, follow the steps listed below:
- In the Manage details pane, click the three dots button next to the job name, and then click Rename job.
- Modify the job name as needed, and then click the confirm button.
To fast and easily manage translations of the job name, use the Manage translations feature.
To this end, in the Manage details pane, click the three dots button next to the job name, and then click Manage translations.
In the pane that opens, add missing translations or update the existing ones to the languages defined for the current job library. Once you enter a new translation or update the existing one per each language, click the confirm button to save changes you made.
To fast and easily reuse details of a job, you can copy the current job details and add this info to another job.
To this end, in the Manage details pane, click the three dots button next to the job name, and then click Copy all to clipboard.
You can copy the following details:
- job name
- description
- duties
- skills
- languages
You can export all details about a job and save them to the PDF file. To this end, follow the steps listed below:
- In the Manage details pane, click the three dots button next to the job name, and then click Export as PDF.
- Select a language in which you want to export job details.
- Define which details about the job you want to export.
- Click Export.
Each job has its current and future profiles. You can add or manage future profiles of jobs to make them future-proof.
To edit the future job profile, follow the steps listed below:
1. In the table of the selected library, point to a job record which future profile you want to edit.
2. Click Manage details. You can also click the three dots icon, and then click Manage details in the context menu that appears.
3. In the Manage details pane that shows, click the three dots button next to the job name, and then click Future job wizard.
4. In the Plan the future wizard that opens, click Start.
In the wizard, you can click any available tile (Description, Duties, or Skills) to start adding the information in the order you need.
5. In the first step, define a description for the future job profile.
You can define a description in each available language. To select a language in which you want to add a job description, use the language drop-down box.
You have the following options:
-
- copy a description from the current job profile. To this end, click the
button. If no description is available for the current job profile or you just want to add a different description to the future job profile, - add description manually. To this end, first, click Add description under Future job profile, enter a job description in the selected language, and then click the confirm button.
- copy a description from the current job profile. To this end, click the
Once you have added a description to the future job profile, you can copy it. To this end, click Copy to clipboard.
6. Click Next to go to the next step and add duties.
7. Define duties for the future profile.
You can define duties in each available language. To select a language in which you want to add job duties, use the language drop-down box.
You have the following options:
-
- copy duties from the current job profile. To this end, click the button. If no duties are available for the current job profile or you just want to add different duties to the future job profile,
- add duties manually. To this end, first, click Add duty under Future job profile, enter a text to define a duty in the selected language, and then click the confirm button.
- copy duties from the current job profile. To this end, click the
You can add as many duties as you need. Once added, you can change the order of duty records. To this end, click and hold the three lines icon to the left of the duty record and drag it to the position you need.
You can also manage duty records by editing or deleting them.
It is possible to filter duty records under Future job profile to show either all or updated duties.
To copy duty records available under Future job profile, click Copy to clipboard.
To go to the previous step and edit a description, click < Back.
8. Click Next to go to the next step and add skills.
9. Define skills for the future profile.
You have the following options:
-
- copy skills from the current job profile. To this end, click the button. If no skills are available for the current job profile or you just want to add different skills to the future job profile,
- add skills manually. To this end, first, click Add skill under Future job profile, select a way you want to add skills, and add the skills you need. For more details on how to add skills, see Add skills.
- copy skills from the current job profile. To this end, click the
You can manage skills by changing their proficiency levels or deleting them. In addition, it is possible to set a skill as mandatory.
To show either all or updated skills under Future job profile, filter them.
To copy skills available under Future job profile, click Copy to clipboard.
To go to the previous step and edit duties, click < Back.
10. Click Save to save changes you have made to the future job profile.
11. In the next step, you can see a summary of the process. You can copy description, duties, and skills you have added. To this end, click Copy to clipboard.
12. Click Continue to close the wizard and navigate to the Manage details pane.
In the Manage details pane, you can switch between the current and future job profiles.
Once switched to the future job profile, you can start editing it.
You can also make it current. To this end, click Make as current profile.
You can also copy a skill description, duties, and skills from the current profile. To this end, click Copy current description, Copy current duties, and Copy current skills respectively in a corresponding section (Description, Duties, Skills).
In addition to that, it is possible to add new description, duties, or skills.
Next step
Well done! You can use our Help Center anytime as your resource for guides, troubleshooting, and tips about smartLibrary.
