Manage details
To manage skill details, follow the steps listed below:
1. In the table of the selected library, point to a skill record for which you want to manage details.
2. Click 
Manage details. You can also click the three dots 
icon, and then click Manage details in the context menu that appears.
3. In the Manage details pane that shows, you can see the following tabs: Information and Keywords. Start filling in fields on the Information tab that opens by default.
First, select a language in which you add a skill. In the Language drop-down list, you can select a language among the ones defined in the library settings.
4. Add a custom link. You can add a custom link for each available language.
5. Add a Wikipedia link.
6. Add a skill description. You can format a description text to draw the user’s attention to specific parts and emphasize important information for your skill.
A skill description should be added for each language defined for the job library and in that language.
7. Under Details, define Future importance and Skill type.
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- Future importance. Taking into consideration work trends and following future workforce forecasts, define the future importance of the skill you are adding. You can define the skill future importance as decreasing, stable, or increasing.
- Skill type. This metadata is standard. You can define the skill type as hard, soft, or language.
8. On the Information tab, you can also see the dates when the current skill record was created and last edited.
9. On the Keywords tab, add and manage keywords for the current skill.
To add a new keyword, enter it in the text box per each available language, and then press ENTER.
Once you have added a keyword, you can further manage it by clicking the three dots icon within the keyword, and then selecting a command of your choice: edit, delete or Move to other language.
10. On the Validation tab, turn on the toggle to enable validation for the current skill. Once done, start defining settings for the skill validation.
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- Expiration date is mandatory. Select the checkbox to define the date by which the certificate the user uploads in smartPeople to validate their skill expires. Once you select the checkbox, two more radio buttons appear.
- After the issue date in N days. Select the radio button to define that a certificate expires after the issue date in the specified number of days. Afterward, define this number.
- Set by users on their own. Select the radio button to define that each user can specify the expiration date by themselves when uploading a certificate.
- Issue date is mandatory. Select the checkbox to define that indicating the issue date is obligatory when uploading a certificate. The checkbox gets automatically selected once you select the Expiration date is mandatory checkbox.
- Delete a non-validated skill or proficiency level in the specified number of days. Select the checkbox to define that the skill or its proficiency level will be deleted from the user’s profile after the specified number of days if it is not validated. Afterward, define this number.
- Validation per skill. Select the radio button to define that validation is required for the skill itself.
- Validation per proficiency level. Select the radio button to define that validation is required for each proficiency level of the skill.
- Validation proof. Add here general information such as a certificate name or its description. Once added, this name is shown for the certificate to be uploaded in smartPeople as skill validation proof. You can also add a training that is recommended to obtain the skill. If the Validation per proficiency level radio button is selected, you need to add general information and a training per each proficiency level.
Changes you make are saved and shown after publishing the library.
To rename a skill, follow the steps listed below:
- In the Manage details pane, click the three dots button next to the skill name, and then click Rename skill.
- Modify the skill name as needed, and then click the confirm button.
To fast and easily manage translations of the skill name, use the Manage translations feature.
To this end, in the Manage details pane, click the three dots button next to the skill name, and then click Manage translations.
In the pane that opens, add missing translations or update the existing ones to the languages defined for the current skill library. Once you enter a new translation or update the existing one per each language, click the confirm button to save changes you made.
To fast and easily reuse details of a skill, you can copy the current skill details and add this info to another skill.
To this end, in the Manage details pane, click the three dots button next to the skill name, and then click Copy all to clipboard.
You can copy the following details:
- skill name
- description
- custom link
- Wikipedia link
You can export all details about a skill and save them to the PDF file. To this end, follow the steps listed below:
- In the Manage details pane, click the three dots button next to the skill name, and then click Export as PDF.
- Select a language in which you want to export skill details.
- Define which details about the skill you want to export.
- Click Export.
Next step
Perfect! Now learn how to add a skill description from Wikipedia and synchronize it.
